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DESKTOP is a LOTUS 1-2-3 worksheet featuring a menu-driven manager's appointment calendar, phone directory, and more. It is particularly useful for consultants and people who need to track time and expenses. DESKTOP is sophisticated and relatively easy to use. The companion tutorial and documentation disk is available on Disk #65 System Requirements: 265K RAM, two disk drives, LOTUS 1-2-3 version 1A How to Start: Access through LOTUS 1-2-3 Suggested Registration: $25 (for 2 disks) File Descriptions: The First Disk Contains: DTCOPY BAT Makes copies of Desktop COPYIT BAT Batch file to copy DESKTOP DTCOPY BAT Batch file DESKTOP WKS DESKTOP main worksheet SAMPLE WKS DESKTOP sample worksheet The Second Disk Contains: DESK DOC Documentation for DESKTOP. INSTRUCT WKS DESKTOP instruction worksheet.
DESK.DOC DOCUMENTATION FILE FOR DESKTOP DOCUMENTATION FILE FOR DESKTOP DOCUMENTATION FILE FOR DESKTOP 1.0 DESKTOP DISTRIBUTION NOTICE Desktop is being distributed under the "Freeware" concept. For those of you unfamiliar with it, here's how it operates. You may send two preformatted double-sided diskettes to us using either DOS 1.1 or 2.0, a prepaid disk mailer, and your name and address. We will send you a complete copy of Desktop and its associated sample and documentation files. If the product does not meet your needs, please pay nothing. If the product does meet your needs, we would appreciate a contribution of whatever you feel is appropriate. We suggest a donation of $25.00 as an appropriate amount, but contributions are completely voluntary though encouraged. If you do not wish to send disks and a prepaid mailer, you may just send the contribution to us, and we will pay for the costs of the diskettes (double-sided only) and mailer. Contributors of whatever nature will be placed on our mailing list for revisions, program updates, and future products. The Freeware concept was initially developed by Andrew Fluegelman. The term "FREEWARE" is a trademark of The Headlands Press. The Headlands Press provides a catalog of information about Freeware products available from multiple sources. They may be contacted at PO Box 862, Tiburon, CA 94920 or Source: TCP204. Whether or not you contribute, you are encouraged to copy and distribute this program subject to the following restrictions: 1. Do not distribute altered copies. You may distribute a separate set of alterations if you like. If you make alterations, we'd like to see them. 2. Desktop is to be distributed as a complete "distribution copy" only. Copy all documentation files when you distribute it. 3. No fee is to be charged for copying or distributing the program. 4. Commercial sale of Desktop in any manner is prohibited without Microcomputer Management's written permission. User Groups/Clubs may distribute this product in the same manner as has been outlined for individuals. So may computer bulletin boards, though the program and it's associated documentation is probably too long for telecommunication Microcomputer Management Page -1- DESK.DOC distribution unless error-checking protocols are included by the service involved. 2.0 Requirements to run Desktop Desktop is a template for Lotus Development Corporation's 1-2-3 application program. It is neither associated with nor sanctioned by Lotus Development Corporation. It will run under either DOS 1.1 or 2.0, but requires the following hardware and software for operation: a. an IBM PC or XT with at least 2 disk drives, double-sided, 192 K of memory (required by 1-2-3), either a monochrome or color monitor or both, and optionally, a printer. b. Lotus Development Corporation's 1-2-3 program, release 1A only. Desktop will not work with Lotus' 1-2-3 release 1.0, because the file save/retrieve format has been changed in the revision by Lotus. c. the Desktop software, which consists of two disks and four files, DESKTOP.WKS, SAMPLE.WKS (on disk 1), INSTRUCT.WKS and this file, DESK.DOC (on disk 2). 3.0 What Desktop Is Desktop is just that...a simulation of one manager's desktop. What we do involves (a) getting phone messages, (b) making and keeping (sometimes) appointments, (c) doodling and calculating on a scratchpad, (d) running a consulting business in addition to my other work which requires tracking client time, and (e) writing memos and letters. Essentially, Desktop manages these functions in a simple but effective manner. Desktop is divided into five functional areas (and several other support ones, like the instructions on-line), is menu-driven for ease of use, makes heavy use of 1-2-3's macro and programming capabilities, and is able to print what is recorded if a printer is connected to the computer. The file INSTRUCT.WKS on this disk has relatively complete step- by-step instructions for using each range in Desktop. The file SAMPLE.WKS on disk 1 shows a partially filled-in real application file of Desktop from which you can learn. But the best place to learn about Desktop is either in actual operation, or by reading Lotus Development Corporation's 1-2- 3 User Manual when things get unclear. 4.0 Suggested Mode of Proceeding 4.1 Boot the computer (i.e., start it with a DOS system disk. Put your Lotus System Disk in drive A: (or call it from the hard disk if you have an XT or "souped up" PC), type Microcomputer Management Page -2- DESK.DOC "lotus" (no quotes) at the A> prompt, hit return when the Access Manager comes up on screen, and you'll be in 1-2-3. Put this disk (disk 2) in your B: drive on a regular machine or the floppy on a XT and from the main 1-2-3 screen type the following letters: "/FD<the letter of the drive with Disk 2> Carriage Return" (don't type the quotes) [This command sets the file directory to Desktop's disk 2] "/FRInstruct Carriage Return" (no quotes) [This command tells 1-2-3 to get the file INSTRUCT from disk 2] You will be looking at a Desktop worksheet on which instructions have been printed. You will be in the main choice menu to begin with, and can "point" with the arrow keys to any of the available choices for instructions on the various Desktop options. To escape the menu without making a choice, either <Esc> or <Ctrl-Break> will do nicely and put you in 1-2-3's "ready" mode. Move around the INSTRUCT worksheet, read the steps given for each range, try some of the secondary menus if you'd like such as ALT + P to print the instructions, and then exit to practice with SAMPLE.WKS. 4.2 SAMPLE.WKS Sample.Wks is a sample Desktop worksheet on disk 1 which you can load, play with, and learn from before engaging Desktop for real. It has filled in messages (try some finds and even extracts), a memo about an article we didn't like, some scratchpad spreadsheet computations, a client list, and even a partial calendar. Move around the worksheet at will, either by typing Alt + Z to get the main menu or by going directly (F5 + range name, like "Instructions") to what you want to examine. Print the memo; check options with which you are uncomfortable in the 1-2-3 reference manual. 4.3 DESKTOP.WKS This is the main template, given to you blank for your own use. If you follow the suggested learning flow, you should be ready to use it when you call it up. 5.0 Tips, Pointers, and Caveats In order to semi-automate DESKTOP, I've made some choices you may not endorse. They are eminently changeable of course; that is the beauty of 1-2-3. For instance, the print menu automatically specifies a date header of the Microcomputer Management Page -3- DESK.DOC current date for whatever you're printing out, and a name header of the range involved. You may wish to modify this to your taste, either by mucking around in the menu macros, or better, by changing the options through 1-2-3's own /PPOH command. Here are some other things: 5.1 Print Ranges We set up the print ranges so that the full range would be printed each time a range was called. So, to take Messages as an example, you'll get almost three full pages of output even if your message list is one item long. If you are not very familiar with 1-2-3, just leave it alone - a little printer paper won't kill you, and you'll be sure of getting a list of all your messages, clients, and the like all all whenever you print. If you want to save paper, the on-line instructions tell you how. 5.2 Menus Desktop has three different menus you can use. The main menu you see when you load the template, or when you type Alt + Z, is escapable by hitting the <esc> key on your keyboard at any time. One of 1-2-3's limitations is that if you like to call menu options by typing the first letter of what you want to do, 1-2-3 will only go to the first occurrence of first first that letter in a menu. So, to Save and Exit Desktop, typing "S" won't do it, because 1-2-3 will think you want to go to the Scratchpad range, and do that instead. Avoid this problem by pointing the cursor with the arrow keys whenever you're in a menu. A similar confusion is possible in the Find menu (Alt + F). 5.3 Macros It is possible to invoke a macro without meaning to. For instance, if you hit the Alt + C (clear) macro in any range without having pre-positioned the cursor at the "clear" column in the messages range, you're in trouble, right? No, just hit <Ctrl-Break> to abort this (or any) pending operation, and all will be as it was. There is no reason if you're willing to learn them that you cannot invoke the macros directly, for your own purposes. To see the listing of macros, sort of a semi-command summary, type F5 Macros. 6.0 Teaching Value of Desktop 1-2-3 is nothing short of an awesome application for creativity in programming. But awesomeness brings complexity, and all the help files in the world haven't simplified 1-2-3 for many users to the point where they feel comfortable doing useful work with it. Desktop is a step in the direction of helping you understand some of the fuzzier Microcomputer Management Page -4- DESK.DOC corners of 1-2-3, if you want to use it in that way. For instance, using Desktop as a teaching guide, you can understand the following things about 1-2-3's abilities: . creating and invoking user-driven menus. . creating and invoking user-driven macros, independently and from menus. . date manipulation. . range name creation, use, and protection. . print automation. . file save automation. 7.0 Revisions and Such We hope to be able to add features to this first revision of Desktop in the future, to catch any errors that might remain in the programs, and to update you as necessary and possible. To do so, we need your name and address. Please send all correspondence, and contributions, to: Microcomputer Management 45 Drum Hill Road Concord, MA 01742 8.0 Disclaimer Microcomputer Management and any of its program authors shall have no liability or responsibility to customers or any other persons or entities with respect to any loss, damage or problems alleged to be caused directly or indirectly by programs distributed in any manner by Microcomputer Management. This disclaimer includes but is not limited to any interruption of service, loss of business or anticipated profits, or consequential damages resulting from the use or operation of our programs. NOTE: Good computer processing procedure dictates that the user test all programs, run sample sets of data, and run Desktop in parallel with the system previously in place for a period of time adequate to insure that the results of the computer program are satisfactory. 9.0 Command Summary Only three commands, besides the rudimentary ones of loading 1-2-3 and Desktop, are necessary to use the system. Microcomputer Management Page -5- DESK.DOC They are: 1. Alt + z: this calls up the main menu, which allow you to go to any of Desktop's five operating ranges at will. Instructions within the range itself will help you make entries. 2. Alt + f: The "Findit" menu. This menu presupposes that you have entered some search criteria in the relevant (messages or appointments) range to be searched, and are prepared to engage the search. 3. Alt + p: The "Print" menu. This menu allows you to print any of Desktop's operating ranges at will. In addition, you can dive down further into Desktop's macro commands if you'd like to learn more than this rudimentary way of operating the system. For instance, by typing F5, then the word "macros" (no quotes), you can examine all of Desktop's macro functions and invoke them anywhere on the spreadsheet you'd like by typing Alt plus the letter of the macro in which you are interested. So to enter a date, you could type Alt + D. Microcomputer Management Page -6-
Disk No: 65 Program Title: DESKTOP (Disk 2 of 2) PC-SIG version: 1.1 This is the companion disk to #64 DESKTOP. DESKTOP is a LOTUS 1-2-3 worksheet featuring a menu-driven manager's appointment calendar, phone directory, and more. It is particularly useful for consultants and people who need to track time and expenses. This disk contains program documentation and instructions. Usage: Desktop Organization, Time Management. Special Requirements: Two disk drives and LOTUS 1-2-3 version 1A. How to Start: Access through LOTUS 1-2-3. Suggested Registration: $25 (for two disks). File Descriptions: DESK DOC Documentation for DESKTOP. INSTRUCT WKS DESKTOP instruction worksheet. PC-SIG 1030D East Duane Avenue Sunnyvale Ca. 94086 (408) 730-9291 (c) Copyright 1985,86,87,88,89 PC-SIG, Inc.
╔═════════════════════════════════════════════════════════════════════════╗ ║ <<<< Disk No: 65 Desktop 2 of 2 (#64 First Disk) >>>> ║ ╠═════════════════════════════════════════════════════════════════════════╣ ║ ║ ║ To start the files on this disk, access them through Lotus 1-2-3. ║ ║ ║ ╚═════════════════════════════════════════════════════════════════════════╝
Volume in drive A has no label Directory of A:\ DESK DOC 15427 7-18-83 9:39a FILES65 TXT 846 12-16-88 2:30p GO BAT 38 10-19-87 3:56p GO TXT 540 12-02-88 8:51a INSTRUCT WKS 116480 7-17-83 7:55p 5 file(s) 133331 bytes 25088 bytes free