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FCP ACCOUNTING is an easy to use accounting program designed to work similarly to the double entry method of accounting. All you have to do is enter your journal entries (which entails debiting one or more accounts and crediting one or more accounts), and everything else is done automatically. All journal entries are checked to make sure that they balance. After your journal entries are entered and posted, many reports are provided including: trial balance, income statement, balance sheet, capital statement, sales bar graphs, monthly balances line graphs with average line, YTD totals, to date monthly totals, and cash flow analysis.
FCP Accounting version 3.0 _________________________________________________________________ FLOWSOFT custom programming William A. Anderson Owner & Author 875 Franklin Rd. #1635 Marietta, Ga. 30067 404-428-4028 Copyright (C) 1988, FLOWSOFT custom programming, All Rights Reserved. C O N T E N T S __________________________________________________________________ 1 Introduction Page 1.1 Program Description....................... 1 2 Getting Started 2.1 Installing the program.................... 2 2.2 Starting the program...................... 3 2.3 Setting up accounts and company name...... 4-6 2.4 File descriptions......................... 7 3 Using The System 3.1 Journal entries........................... 8-9 3.2 Updating journal entry descriptions....... 10 3.3 Listing journal entry descriptions........ 10 3.4 Posting journal entries................... 10 3.5 Reports................................... 11 3.6 Backing up your system.................... 12 3.7 Month end closing......................... 13 3.8 Starting a new year....................... 13 4 More Information 4.1 FCP Accounting License Agreement.......... 14 4.2 Registration Form and Support Info........ 15 1.1 Program Description FCP Accounting is an easy to use accounting program designed to work similar to the double entry method of accounting. All you have to do is enter your journal entries (which entails debiting one or more accounts and crediting another or more accounts), and everything else is done automatically. All journal entries are checked to make sure that they balance. After your journal entries are entered and posted, the data may be analyzed many different ways including: trial balance, income statement, balance sheet, capital statement, sales bar graphs, monthly balances line graphs with average line, YTD totals, to date monthly totals, and cash flow analysis. Shareware: You are free to copy and distribute this shareware product to your friends, but if you find it useful and expect to receive support if something should go wrong, please register by sending $10 to FLOWSOFT custom programming 875 Franklin Rd. #1635 Marietta, Ga. 30067 404-428-4028 FCP AR-Invoicing: FLOWSOFT also has an accounts receivable and invoicing program available which interfaces with FCP Accounting. This system allows you to keep track of all your customers, their current balance, YTD purchased, and YTD # of purchases. It also provides complete invoicing and AR functions. You can print invoices with multiple line items, enter a markup or discount %, calculate sales tax, and record amounts due and payments. Reports include aged AR report, labels, sales tax paid report, and more. Please contact FLOWSOFT for details on FCP AR-Invoicing. Page 1 2.1 Installing the program To install the program, do the following: Floppy disk system: Simply put the ACCT.EXE file on a blank, formatted floppy diskette. There should be enough room on the diskette to hold all your journal entries for a year. Hard Disk System: It is recommended that you install FCP Accounting on a hard drive. To do so, do the following: (from the C> prompt type the following:) C> cd\ C> md acct C> cd\acct (insert the floppy diskette into drive A) C> copy A:*.* The above assumes that you received the program on a floppy diskette. If you downloaded the program from a bulletin board, just create a subdirectory called ACCT and copy the ACCT.EXE program to the subdirectory. Page 2 2.2 Starting the system To start FCP Accounting simply go to the subdirectory on your hard drive where the system is installed and type ACCT. The following main menu should appear: ----------------------------------------------- | FCP Accounting v3.0 Main Menu | | | | J) Journal Entries. | | P) Post to Ledger. | | R) Reports. | | C) Create an Account. | | A) List Accounts. | | U) Update Journal Entry Desc. | | L) List Journal Entry Desc to Screen. | | E) Perform Month End Close. | | B) Backup to Floppy. | | I) Install Company Name. | | M) Monochrome Mode. | | X) Exit to DOS. | | | | Enter Option... | ------------------------------------------------------------- | Please register for support and updates by | | sending $10 to the address below. Thank You! | | FLOWSOFT custom programming. 875 Franklin Rd. #1635 | | Marietta, Ga. 30067 404-428-4028 | ------------------------------------------------------------- Note: Option M on the main menu is important if you are using a composite monochrome monitor with a color video card. When the menu first appears you may not be able to see anything. If that is the case, just press M and the screen will change to monochrome mode. You will then be able to see the menu. F1 function key: This is used to clear a field. Up Arrow: Go to previous field. Down arrow/enter: Next field (if there is one). Ins: Inserts a blank at the cursor Del: deletes the character at the cursor. Backspace: deletes the character to left of cursor. Left Arrow: moves left one character. Right Arrow: moves right one character. Page 3 2.3 Setting up accounts and company name Company name: Your company name will be printed on all reports. To enter your company name into the system, choose option I on the main menu, enter your company name, and press 'enter'. Creating accounts: Option C on the main menu will allow you to set up your accounts. The screen where you create accounts looks like this: Enter account name... Cash Enter account type... ass Valid Account Types: ASS - Asset. Enter account number... 100 PLA - Plant Asset. CAS - Contra Asset. CAP - Capital. EXP - Expense. INC - Income. DRA - Drawing. ACR - Accounts Receivable. ACP - Accounts Payable. CNP - Controlling Payable. INS - Income Summary. RET - Sales Returns. It is important for calculating cash flow, that your cash account be account type ASS and account number 100. The program looks for this setup when it calculates cash flow. You should have a capital account. You should have a income summary account. You should have at least one income account. Note that there is a maximum of 38 accounts. It is advised that you keep your setup simple. Do not create too many expense accounts or some of the onscreen display reports/graphs will not have enough room for all the expense accounts on one screen. Page 4 2.3 (continued) Account type descriptions: ASS - Asset. Accounts such as cash and supplies. Normal balance is negative. PLA - Plant Asset. Accounts such as equipment. Normal balance is negative. CAS - Contra Asset. This type of account offsets an asset account. An example would be accumulated depreciation. Normal balance is positive. CAP - Capital. This account simply contains your capital. Normal balance is positive. EXP - Expense. Accounts such as phone expense, advertising expense, etc. Normal balance is negative. INC - Income. Revenue accounts. You may set up more than one to track revenue from different sources. Normal balance is positive. DRA - Drawing. Drawing account for a sole proprietor. Normal balance is negative. ACR - Accounts Receivable. This contains the total amount of your AR. There are no controlling accounts in FCP Accounting. The controlling accounts are kept in FCP AR-Invoicing. Normal balance is negative. ACP - Accounts Payable. This contains the total amount of AP. If you have a controlling account(s) set up then you must have only one ACP account set up. Normal balance is positive. CNP - Controlling Payable. These are your individual controlling accounts. The entries made to these accounts will automatically update the ACP (accounts payable) account balance. Normally, no journal entries are made directly to the ACP account but should be made to a CNP account. Normal balance is positive. Page 5 2.3 (continued) INS - Income Summary. This is used for month end closing. You must have an INS account set up. Normal balance is zero. RET - Sales Returns. Sales returns and allowances. Normal balance is negative. An example of an account listing follows: (option A on main menu) ACCOUNT NAME: ACCOUNT TYPE: ACCOUNT NUMBER: CASH ASS 100 * SUPPLIES ASS 125 EQUIPMENT PLA 150 ACCUMULATED DEPRECIATION CAS 175 FLOWSOFT, capital CAP 200 * SALES INC 300 * SALES RETURNS AND ALLOWANCES RET 350 BAD DEBTS EXP 360 MISC. EXPENSE EXP 400 PHONE EXPENSE EXP 410 INTEREST EXPENSE EXP 420 SUPPLIES EXPENSE EXP 430 DEPRECIATION EXPENSE EXP 440 ADVERTISING EXPENSE EXP 450 LEASING EXPENSE EXP 460 RENT EXPENSE EXP 470 SHIPPING EXPENSE EXP 480 INSURANCE EXPENSE EXP 490 TAX EXPENSE EXP 491 MEALS & ENTERTAINMENT EXPENSE EXP 492 ACCOUNTS PAYABLE ACP 500 AP - CITILINE CNP 510 AP - VISA CNP 520 AP - GEORGIA FEDERAL CNP 530 AP - MASTER CARD CNP 540 AP - LOANS PAYABLE CNP 550 AP - SALES TAX CNP 560 ACCOUNTS RECEIVABLE ACR 600 BILLY, DRAWING DRA 700 INCOME SUMMARY INS 900 * * necessary accounts. Page 6 2.4 File descriptions file description ------------------------------------------------------------ acct.exe this is the FCP Accounting program file entrynum.acc this file contains the next entry number to be used by the system. journal.acc this file contains journal entry amounts. jourdes.acc this file contains the journal entry descriptions. acct100.led this is the general ledger file for account 100. company.dat this file contains your company name. Page 7 3.1 Journal entries Option J on the main menu is used to enter journal entries. You will get the following screen: Entry Number 614 Enter Acct #, 999 to cancel, or 'enter' to finish entry... 100 Enter Amount... $-100 100 - CASH 492 - MEALS & ENTERTAINMENT EXPENSE 125 - SUPPLIES 500 - ACCOUNTS PAYABLE 150 - EQUIPMENT 510 - AP - CITILINE 175 - ACCUMULATED DEPRECIATION 520 - AP - VISA 200 - FLOWSOFT, capital 530 - AP - GEORGIA FEDERAL 300 - SALES 540 - AP - MASTER CARD 350 - SALES RETURNS AND ALLOWANCES 550 - AP - LOANS PAYABLE 360 - BAD DEBTS 560 - AP - SALES TAX 400 - MISC. EXPENSE 600 - ACCOUNTS RECEIVABLE 410 - PHONE EXPENSE 700 - BILLY, DRAWING 420 - INTEREST EXPENSE 900 - INCOME SUMMARY 430 - SUPPLIES EXPENSE 440 - DEPRECIATION EXPENSE 450 - ADVERTISING EXPENSE 460 - LEASING EXPENSE 470 - RENT EXPENSE 480 - SHIPPING EXPENSE 490 - INSURANCE EXPENSE 491 - TAX EXPENSE The entry number on the first line is automatically calculated. The second line is where you enter the account to debit/credit. It is suggested that you enter the debits before the credits. The third line is where you enter the amount of the debit/credit. You may debit/credit as many accounts as you wish so long as all the debits equal all the credits. the credit that goes with the debit above would look like this: Entry Number 614 Enter Acct #, 999 to cancel, or 'enter' to finish entry... 300 Enter Amount... $100 Note: It is assumed that the user is knowledgeable of the rules of accounting and making journal entries. Therefore you should know which accounts are debited and which are credited. Refer to section 2.3 for normal balance information. Page 8 3.1 (continued) When you are finished entering your debits/credits, just press enter (or press 999 to cancel the entry). The next screen is where you enter the journal entry description: Enter entry description... FCP Accounting sale Enter entry date (MM/DD/YY)... 07/05/88 Enter entry type (R/A)... R You may give the journal entry any description you want. The date defaults to the current date, but may be changed. The date should be in the current month and year. If it is not, a warning message will be displayed. Do not enter dates for months that have already been closed. These types of journal entries will get lost in the system and it will be like you never made the entry at all. Sometimes at the end of the month (or beginning of the next month) you will be making entries for the previous month, this is OK. Just be sure the previous month has not been closed already. At the end of the year, you may want to reset your system date back to 12/31/8x so you can make journal entries for that year. Journal entries may only be made for the current system year. So if the system date is 01/01/89 you may not make journal entries for 12/31/88. So be sure to set your system date back before you start the journal entry routine. If you do get into the situation where you have to enter 01/01/89 as the entry date, you can go back later and change the date using the update function. Entry type: Entry type can be either R for regular entry or A for adjusting entry. Page 9 3.2 Updating journal entry descriptions This option (U on the main menu) simply allows you to go back and update journal entry descriptions, dates, and/or entry types. You may not delete journal entries. If you want to remove a journal entry then you must make a correcting entry to correct the mistake you made in the original entry. 3.3 Listing journal entry descriptions This option (L on the main menu) allows you to list all of the journal entry descriptions to the screen for the month specified. This option does not list the amounts of the journal entries. If you want amounts, then print out the journal entries on the printer. 3.4 Posting journal entries This option (P on the main menu) simply updates the individual accounts with the journal entry information. Make sure all journal entries are posted before printing month end reports and performing the month end closing. Page 10 3.5 Reports Option R on the main menu will display the reports menu: ----------------------------------------------- | | | FCP Accounting v3.0 Reports | | | | J) List Journal Entries. | | A) List Account Activity. | | T) Trial Balance. | | I) Income Statement. | | B) Balance Sheet. | | C) Capital Statement. | | S) Sales Graph. | | G) Cash/AR/AP Graph. | | M) Monthly Balances Graph. | | Y) YTD Balances. | | O) Monthly Balances Onscreen. | | F) Cash Flow Analysis. | | R) Return To Main Menu. | | | | Enter Option... | | | ----------------------------------------------- The first six reports are printed on the printer. Make sure your printer is turned on and ready to print before starting any print job. The other reports are screen reports. They may be printed on the printer by pressing the PrtSc key. (With graphs, you will need to install graphics before pressing PrtSc). Trial Balance should be printed before and after month end close. Journal entries, account activity, income statement, balance sheet, and capital statement should be printed before month end close. Page 11 3.6 Backing up your system Just choose option B on the main menu, and you will get the following message: Insert floppy diskette into drive. Press floppy drive letter to backup or 'M' to return to main menu... Simply press the letter corresponding to the floppy drive that you want to copy the files to. All files in the current directory will then be copied onto the floppy in the specified drive. It is suggested that you backup your system before every month end closing onto a separate diskette for each month. It is also suggested that you do a daily backup onto a daily backup diskette. The same diskette may be used every day. Page 12 3.7 Month end close This option (E on the main menu) will close out all your income accounts and expense accounts. Make sure you have printed all the reports that you want before performing the month end close. Also make sure that you have backed up your system before you perform the month end close. 3.8 Starting a new year FCP Accounting will only handle one year at a time. When you want to start a new year, just create a new subdirectory and copy the ACCT.EXE file into that subdirectory. If you are going to use the same account setup, then you should also copy the ACCOUNTS.ACC file into the new subdirectory. Also, you can copy the COMPANY.DAT file into the new subdirectory. Do not copy any of the other data files. The first journal entry should be one entry containing your starting balances for the year. Page 13 4.1 FCP Accounting Software License Agreement 1) License: You have the non-exclusive right to use the enclosed program. If you find this program to be useful, then you must register for support by sending $10 to FLOWSOFT custom programming. 2) Copyright: This program and its related documentation are copyrighted. You may copy the program and the related documentation for distribution to friends via diskette or electronic bulletin board service. 3) Term: This license is in effect until terminated. You may terminate it by destroying the program and documentation and all copies thereof. This license will also terminate if you fail to comply with any term or condition of this agreement. 4) Warranty: If within thirty (30) calendar days of purchase you find that this product does not perform in accordance to our (Flowsoft custom programming) claims, return it to the place of purchase, and request a refund of the purchase price less a $15 handling fee. Flowsoft custom programming will honor this warranty if the purchase is made directly from Flowsoft custom programming. Retail stores and other distributors are not obligated to be bound by the terms of this warranty. 5) Limitation of Liability: Neither Flowsoft custom programming nor anyone else who has been involved in the creation, production, or delivery of this program shall be liable for any direct, indirect, consequential, or incidental damages arising out of the use, the results of, or inability to use this product even if Flowsoft custom programming has been advised of the possibility of such damages or claim. Some states do not allow the exclusion or limitation of liability for consequential or incidental damages, so the above limitation may not apply to you. 6) Update Policy: In order to be able to obtain updates to this program, the licensee must complete and return the registration form in section 4.2. If the registration form has not been received by Flowsoft custom programming, Flowsoft custom programming is under no obligation to make available to you any updates even though you have made payment of the applicable update fee. 7) Misc: This license agreement shall be governed by the laws of the State of Georgia and shall inure to the benefit of Flowsoft custom programming, its successors, administrators, owners, heirs, and assigns. 8) Acknowledgment: You acknowledge that you have read this agreement, understand it, and agree to be bound by its terms and conditions. You also agree that this agreement is the complete and exclusive statement between the parties and supersedes all proposals or prior agreements, verbal or written, and any other communications between the parties relating to the subject matter of this agreement. Page 14 4.2 Registration Form and Support Info This form must be completed and returned to Flowsoft custom programming before you will be eligible to receive support for the product. This form will also entitle you to receive future update notices on the product. Photocopies or other reproductions of this form will not be accepted. FCP Accounting version 3.0 Name: _________________________________________________________ Company Name: _________________________________________________ Address: ______________________________________________________ City, State, Zip Code: ________________________________________ Phone Number: _________________________________________________ Type of Computer: _____________________________________________ Number of Floppy Drives: ______ Number of Hard Disks: ______ Return To: Flowsoft custom programming 875 Franklin Rd. #1635 Marietta, Ga. 30067 Support Prices: For telephone support, you will be billed at the rate of $5.00 per 15 minutes of support (15 minute minimum). For onsite support, you will be billed at the rate of $50.00 per hour. Please call Flowsoft custom programming for quotes on customizing a software package. Page 15
Disk No: 1985 Disk Title: FCP Accounting PC-SIG Version: S1 Program Title: FCP Accounting Author Version: 3.0 Author Registration: $10.00 Special Requirements: None. FCP ACCOUNTING is an easy to use accounting program designed to work similar to the double entry method of accounting. All you have to do is enter your journal entries (which entails debiting one or more accounts and crediting another or more accounts), and everything else is done automatically. All journal entries are checked to make sure that they balance. After your journal entries are entered and posted, the data may be analyzed many different ways including: trial balance, income statement, balance sheet, capital statement, sales bar graphs, monthly balances line graphs with average line, YTD totals, to date monthly totals, and cash flow analysis. Menus make the program easy to understand and use. You'll be able to take full advantage of FCP ACCOUNTING's features because they are easily accessed from the menu. For example, these are some of your choices from the main menu: J) Journal Entries, R) Reports, C) Create an Account, A) List Accounts, U) Update Journal Entry Desc, E) Perform Month End Close, B) Backup to Floppy, and I) Install Company Name. PC-SIG 1030D East Duane Avenue Sunnyvale Ca. 94086 (408) 730-9291 (c) Copyright 1989 PC-SIG, Inc.
╔═════════════════════════════════════════════════════════════════════════╗ ║ <<<< Disk #1985 FCP ACCOUNTING >>>> ║ ╠═════════════════════════════════════════════════════════════════════════╣ ║ Use PKXARC to extract files from FPCACCT.ARC ║ ║ ║ ║ To start program, type: ACCT (press enter) ║ ║ ║ ║ To print documentation, type: TYPE ACCT.DOC PRN ║ ╚═════════════════════════════════════════════════════════════════════════╝
Volume in drive A has no label Directory of A:\ FCPACCT ARC 112616 2-17-89 12:54p FILE1985 TXT 2517 1-02-90 6:24p GO BAT 38 1-01-80 1:37a GO TXT 694 1-01-80 12:17a 4 file(s) 115865 bytes 43520 bytes free